7 Solutions to Outlook Not Printing Emails and Attachments on Windows – Ranjan.info

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Recent versions of Microsoft Outlook, such as Outlook 365, offer convenient features like Quick Print to make it easier to print emails and attachments. However, you may face issues where the Outlook app is not able to print emails or attachments. Whether you're getting blank prints, partial printouts or you're unable to print at all, this guide will walk you through some useful tips to get Microsoft Outlook to cooperate with your printer on Windows.

1. Check the Default Printer

If your printer is unavailable, Microsoft Outlook may have problems printing your emails and attachments. Therefore, the first thing you should do is to check the default printer set on your Windows PC.

1. Squeeze Windows + I Keyboard shortcut to open the Settings app. navigate to bluetooth and devices tab and click Printers and Scanners,

Printers and Scanners on Windows

2. Select your preferred device from the list.

printer on windows

3. Click set as Default Option.

Set Default Printer on Windows

Try printing from Outlook again and see if it works.

2. Run the Printer Troubleshooter

Windows 10 and 11 provide several troubleshooters to fix common problems with your PC. In this case, you can run the printer troubleshooter. This will allow Windows to diagnose and fix the system for common printing problems.

1. Squeeze windows key + s Keyboard shortcut to open the search menu. Type Troubleshoot settings box and press enter,

Troubleshoot Settings on Windows

2. choose other troublemakers,

Other troubleshooters on Windows

3. Click run button next to the printer. From there, follow the on-screen prompts to run the troubleshooter.

Run the Printer Troubleshooter

3. Rename outlprint file

Microsoft Outlook stores all your favorite printing configurations for email, contacts, and calendars in an OutlookPrint file. If this file gets corrupted or becomes inaccessible, you will not be able to print Outlook emails or attachments and will encounter the “Can't print until an item is selected” error on Windows.

multiple users on one Microsoft Community Post Simply renaming the outlprint file is reported to fix this particular problem. You can also try it.

1. Squeeze Windows key + R To open the Run dialog box. Type %appdata%\Microsoft\Outlook box and press enter,

run dialog box

2. find out outlprint File and click on the rename icon at the top. rename file outlprnt.old or similar.

Outlook print configuration file on Windows

Then restart Outlook, and it should create the OutlookPrint file again. After this, you should not encounter any printing issues.

4. Open Outlook in Safe Mode and Disable Add-ins

When you open Outlook in safe mode, it runs without any add-ins or custom toolbar settings. Doing this can help you determine if one of your add-ins is causing printing issues in Microsoft Outlook.

hold down CTRL Double-click the key and the Outlook shortcut. Once Outlook opens in safe mode, try to print the email or attachment. If you don't encounter any problems, one of the add-ins may be causing the problem. You can try disabling all add-ins and then re-enabling them individually to find the one causing the problem.

1. In Outlook, click file Menu at the top.

Outlook File Menu on Windows

2. Click Option In the left panel.

Outlook options on Windows

3. switch to add-ins Tab and use the drop-down menu next to manage to select COM add-ins, Then, click on Go button.

Outlook add-ins on Windows

4. Uncheck the boxes to disable add-ins and click Ok,

Disable Outlook Add-ins on Windows

Restart Outlook and re-enable your add-ins one at a time. Print an email or attachment after enabling each add-in until the issue occurs again. Once you find the problematic add-in, consider removing it.

5. Modify Registry Files

Are you having trouble printing emails with PDF attachments using Outlook's Quick Print feature? This may be due to a conflict between your PDF viewer app, such as Adobe Acrobat Reader, and Outlook.

To get rid of this, you can try to use that solution Microsoft suggests, Since this process involves modifying registry files, it's a good idea to Back up all registry files before proceeding.

1. Squeeze windows key + s To open the search menu. Type registry Editor box and press enter,

Open Registry Editor on Windows 11

2. Paste the following path in the address bar at the top and press enter,

Computer\HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Options
registry editor window

3. right click on Option key and select New > Key, name it attachments,

Create new key in Windows

4. right click on attachments choose more New > DWORD32 (32-bit) Value and name it filetrackidle,

Create new DWORD in Windows

5. double click filetrackidle and enter 15000 In the value data field. then press Ok,

Edit DWORD in Windows

After that restart your PC and check if the issue still occurs.

6. Update printer driver

If you still can't print emails and attachments from Microsoft Outlook, there may be an issue with the printer driver on your PC. You can try updating the printer driver to see if that resolves the issue.

1. right click on Start icon and select device Manager,

Open Device Manager on Windows

2. double click on print queues It has to be expanded. Right-click on your printer and select update driver,

Update Printer Driver on Windows

Follow the on-screen prompts to update the driver and check if this resolves the issue.

7. Try alternative methods

If Microsoft Outlook still refuses to print emails or attachments, you can temporarily switch to the web version or mobile app of Outlook to print your emails. Alternatively, you can also download your Outlook attachments or take screenshots of your emails and then print them.

print peacefully

Printing your emails and attachments serves many purposes, from record keeping to keeping a hard copy for reference. Hopefully, applying the above tips has helped you eliminate Outlook printing problems, and you are at peace.

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By Ranjan